Committee meeting 09/7/2018

9th. July 2018 – Committee Meeting

PRESENT:      J.Fletcher (JF) Chairman; N.Spencer (NS) Secretary; Mrs. J.Toes (JT) Treasurer; Bronya Emmison(BE), Press&Publicity Officer; A.Tennant (AT) Trustee; Steve Clark (SC) PC Chris Smith (CS) Hon.Member; Lauren Gibbons (LG) Tutor Asst.; B. Malin, member.

APOLOGIES:

Bob Furness (BF) member.

DECLARATIONS of INTEREST:

Nil

MINUTES of LAST MEETING:

The  Minutes of the meeting held 16th April 2018 were read. JT proposed and CS seconded that they were a true record. All agreed.

MATTERS ARISING:

• Ambassador Programme. CS was congratulated on our successful National Lottery bid. Two documents were tabled under the Ambassadors heading, namely ‘Background’ and ‘Operational Plan’. The former is general information to be displayed as an advertising tool, the latter is the Club’s template to follow. This will involve some continuous work in order to comply with the criteria set by our accepting of the A4A grant.
• The start and finish dates are 04/09/18 – 01/08/19.
• Activities – the various headings and timelines are Peer Training Sessions & Peer Support / Production of Training Materials/ Volunteer Expenses/ Marketing&Publicity/ Creation of e-Reminder Worksheets/ Visits.
• There followed a far ranging discussion on the practicalities of managing the way forward, the main points were – record first visits to Tablet sessions; use part of a session for pro-active discussion, recording and assisting with lectures; expand area into York; use local radio for advertising; approach other PC’s; article in Parish News.
• In order to assemble a sub -committee to run the programme it was agreed to hold a meeting over lunch in the Boot&Slipper on Thursday, 6th. September @ 1200.

SECRETARY’S REPORT:

• Age UK speaker. NS felt that there is a doubtful synergy at this juncture as the speaker had already spoken at a coffee morning.
• Average attendance in the last term was 14, but a Truer picture would be 15/16. BE suggested an analysis be made of why people leave and evaluate ways of retention.
• NS suggested that the expense of the leaflet drop to 18k households in the district would account for the Kids Club grant aid.

TREASURER’S REPORT:

Bank balance stands at £3471.87

The National Lottery A4A grant award has not reached the bank a/c for the meeting.

Travel expenses are set at £0.45 per mile.

WAY FORWARD:

Additional ideas tabled were to ask the PC to write off 5 of the Tablets – Agreed. Act.Sec

Loan out the Tablets f.o.c – time line to be adhered to.

Use the monthly Coffee Mornings to trial a suggestion to assist with on-line shopping which idea and how it would work to be included in the Parish News for Autumn editions.

Pocklington Group Practice be contacted again.

New Tablets – As there was little enthusiasm from Club members to integrate Smart Phones, it was suggested that we purchase a number of new Tablets with a maximum price range of £300 ea.

Sainsbury / Tesco be approached for sponsorship.

AOB

• Club has agreed to sponsor a horse on Race Night, 7th. September
• BE has kindly offered to run a Boot-IT Club stand at Barmby Feast

DATE NEXT MEETING:

Monday, 5th. November 2018 – 1900 in the Boot&Slipper

Chairman closed the meeting at 2030