Committee meeting 13/05/2019

PRESENT:

J.Fletcher (JF) Chairman; N.Spencer (NS) Secretary;. Janet Toes (JT)Treasurer; Bronya Emmison(BE), Press&Publicity Officer; A.Tennant (AT) Trustee; Chris Smith (CS) Hon.Member; PC Lauren Gibbons (LG) Tutor Asst.;.. Steve Clark PC. (SC);  Bob Furness (BF) member

APOLOGIES:

None

DECLARATIONS of INTEREST:

Nil

MINUTES of LAST MEETING:

The Minutes of the meeting held 18^th.March 2019 were read. JT proposed and LG seconded that they were a true record. All agreed.

MATTERS ARISING:

• Party Liability still to progress. Secretary apologised for his tardy attention to this item.
• Banner – Thanks to BE for organizing the banner which all agreed was of a tasteful design. SC to obtain a ruling from the PC as to where it could be sited to best advantage within the village.
• Smart phone – has been purchased for use as a lecturing tool.
• Barry Malin – Probus lecture has been delivered to 30 members. Clubs grateful thanks to Barry.
• Tablets at ‘Chit-Chat ‘ – BE reports that take up is non existent but will continue for the time being.
• Boot-IT feedback form – there are no adverse comments received so far.

SECRETARY’S REPORT:

• Average attendance for this term to date is 16. Maximum has been 20, but the overall count was reduced by one meeting at which there were only 11 members.
• The spring term has seen a total of 13 new members joining. 7 are from Stamford Bridge. This is a direct result of BF’s efforts with advertising in the local parish magazine.

TREASURER’S REPORT:

JT to furnish Ambassador programme breakdowns to date. The end date of the programme is 1^st. August 2019, leaving until 2^nd. September when our records etc. should be finalized.

 AMBASSADOR PROGRAMME:

CT tabled the Ambassador Programme budget. We appear to be on track to achieve 400 – 500 contacts, the target figure being 500.

We still need more volunteer expenses to be claimed for, including the cost of using the Boot&Slipper facilities. (AT)

LG and CS are progressing the E-reminders and tabled two draft copies which were well received.

The cost of producing and laminating each would be in the region of £150.00 given the amount

of design time involved.

Club members to stress test the draft copies.

The launch date was set at 25^th. July, for which a flyer is required and a note in the Parish Magazine.

A.O.B.

• Obtain permission to distribute our leaflets at Pocklington Market. (Act Sec.)
• CT/JT to advise how much money can be spent in purchasing logo pencils as advertising material.
• Open Day – 25^th. July 2019 in Boot&Slipper with light refreshments. 1000/1200

DATE NEXT MEETING:

Monday, 25^th. July 2019: directly after the Open Day in the Boot&Slipper

The following meeting will be held on 2^nd. September 2019 in Boot&Slipper @ 1900

Chairman closed the meeting at 2040